Monday, June 29, 2009
Booster Meeting
|
Sunday, June 28, 2009
BY-LAWS
Glasgow “Scottie” Band Parents, Inc.
(Glasgow High School, Glasgow, Kentucky)
A Non-Profit Corporation
BY-LAWS
Amended July 14th, 2008
Article I. Name
This organization shall be known as the Glasgow “Scottie” Band Parents, Inc., located at
1601 Columbia Avenue, Glasgow, KY 42141, which is a 501C (3) non-profit
organization.
Article II. Objectives
The objectives of the Glasgow “Scottie” Band Parents, Inc. are as follows:
a) To lend all possible support, including, but not limited to, moral and financial
support, to the Glasgow High School Band Program.
b) To continually maintain an enthusiastic interest in the various phases of the
Glasgow High School Band Program with the students, parents, and the
community.
c) To lead fundraisers and solicit other forms of funds for the purpose of
enabling the band to operate effectively and efficiently.
d) To cooperate with the Director of the Glasgow High School Band Program, or
any program sponsored by the Glasgow “Scottie” Band Parents, Inc., and the
school administrators to promote the highest possible ideals in music
education.
Article III. Articles of Organization
The organization exists as an incorporated association of its members. The Articles of
Organization comprise these By-Laws and amendments and those documented on file
with the Kentucky Secretary of State’s office.
Article IV. Membership
Parents and / or guardians of students in the Band are voting members.
Any person who is interested in the objectives of the Glasgow “Scottie” Band Parents,
Inc. may become an associate which entitles him or her to participate in meetings and
other functions of the Corporation. An associate is a non-voting member, cannot hold an
office, or be a member of the Executive Board.
2
Article V. Officers
Section 5.1 The offices of this Corporation shall consist of a President, President-
Elect, Secretary, and Treasurer. Each office may be held by a
husband and wife as a team, or by co-officers as a team, or by an
individual. When a vote is required, only one vote per office is
allowed.
5.1.1 When an office is held by either Husband and Wife or Co-Officer
teams, if one party vacates office due to death, resignation or
removal per article 6.6, then the office is considered to be vacant.
The remaining team member may be nominated for the vacant
office per article 6.6 if they wish to seek or accept the nomination
Section 5.2 The term of office is one (1) year. Officers assume duties at the
Annual Awards Banquet and General Membership Meeting.
a. The President and President-Elect may not serve more than one
(1) consecutive full term.
• In the event the President-Elect assumes the office of
President and the President-Elect position remains vacant, the
President is eligible for re-election the following year.
b. Secretary and Treasurer may serve two (2) consecutive years in
the same office.
Section 5.3 Any officer is eligible to serve as a standing committee chair. In the
event an officer serves in more than one position, he or she is entitled to
only one vote.
Section 5.4 The Band Director(s) is not eligible to hold an office.
Article VI. Election of Officers
Section 6.1 Nominating Committee
a. No later than the December meeting, the President shall appoint a
Nominating Committee consisting of seven (7) members, all of
whom are participating members and will be eligible for
membership the following year.
b. No more than two (2) members of the current Executive Board
may serve on the Nominating Committee.
c. The seven (7) members shall include two (2) active members from
each class (freshman, sophomore, junior) and the Band Director
as an advisor.
d. The President appoints a member of the Nominating Committee
as chairperson.
Section 6.2 Slate of Officers
a. The Nominating Committee shall select at least one (1) candidate
for each office.
b. The Nominating Committee shall report their nominations at the
February Meeting of the Membership.
3
• Any additional nominations will be taken for any office from the
floor. Candidate must be present to accept the nomination.
c. Prior consent must be obtained from any candidate before his or
her name may be placed in nomination.
d. The Secretary shall notify the general membership of the
proposed slate of officers in the February newsletter.
Section 6.3 Election of Officers
a. Elections shall be held at the Annual Corporation Meeting (see
Section 12.1).
b. For offices with more than one nominee, elections shall be by
secret ballot prepared by the Nominating Committee.
• For offices with only one nominee, the election may be
conducted by voice vote or show of hands.
c. Tellers shall be appointed by the President to gather and count
ballots.
• When counting is completed, the tellers return a signed
summary to the President who announces the results.
• Ballots shall be retained by the current secretary for 14 days
after the election.
• Ballots may be viewed by any voting member.
d. The candidate who receives a majority of the votes shall be
declared the winner.
• Newly elected officers for the next year shall serve on the
Executive Board with the current officer in an ex-officio
capacity until the Annual Awards Banquet and General
Membership Meeting.
Section 6.4 Installation of Officers
a. Installation of all new officers shall be conducted at the annual
Awards Banquet and General Membership Meeting.
b. The President shall turn the gavel over to the new President – this
action signifies the installation of the new officers.
Section 6.5 Removal of Officers
a. At any meeting of regular members called expressly for the
purpose of removal, any officer may be removed, with cause, by a
vote of simple majority of the members present. (See Section
12.7)
b. A new officer may be elected at the same meeting for the
unexpired term of the officer removed.
c. Failure to elect an officer to fill the unexpired term shall create a
vacancy in the office.
Section 6.6 Vacancies
a. The Executive Board nominates candidates for the vacant
office(s). An election will be held at the next General Membership
or Special Corporation meeting.
b. An officer elected to fill a vacancy shall be elected for the
unexpired term of his or her predecessor.
4
c. A vacancy shall be deemed to exist:
• By reason of death
• Resignation
• Removal of an officer as provided for in Section 6.5
Article VII. Duties of Officers
Section 7.1 General
a. All officers shall be bonded for an amount to be determined by the
Executive Board.
b. All officers shall submit a written report before each Executive
Board Meeting, the deadline will be as indicated by the president,
and will then the report will be presented at each General
Membership meeting. Officer report requirements shall be the
same as the standing committee chair requirements (see Section
9.1).
Section 7.2 The President shall
a. Preside at all General Membership and Executive Board meetings
of the Glasgow “Scottie” Band Parents, Inc.
b. Report to the general membership any action taken by the
Executive Board.
c. Call special meetings, in conjunction with the band director(s), of
the Corporation and the Executive Board.
d. Appoint all Committee Chairs within one month of election with the
advice of the newly elected officers and the Band Director.
e. Be an ex-officio member of all committees except the Nominating
Committee.
f. Consult with the Band Director and school administrators on all
needs of the band program.
g. Work with the Band Director(s) and the Principal throughout the
year.
h. Manage relationships between Glasgow “Scottie” Band Parents,
Inc. and the band director, the school, and other external parties.
i. Represent or appoint someone to represent the Corporation at all
external meetings as necessary.
j. Coordinate the work of the officers and committees in order to
fulfill the Objectives of the Corporation.
k. Coordinate the budget committee and meetings.
• The budget should be presented and approved at the Annual
Awards Banquet and General Membership.
• The committee should consist of the current Executive Board
and the newly elected/appointed Executive Board (see Section
8.1).
l. Coordinate band parent sponsored activities during band camp.
m. Secure FBI background checks on any adult that will have direct
student contact.
5
Section 7.3 The President-Elect shall
a. Perform all duties of the President should the President be absent.
b. Assist in carrying out the Objectives of the Corporation.
c. Serve as the Fundraising Co-Chair.
d. Serve as the chairperson for any competitions hosted by the
Corporation.
e. Serve as the Parliamentarian at all Corporation meetings.
f. Other duties as directed by the President.
Section 7.4 The Secretary shall
a. Record minutes of the Executive Board, General Membership,
and Corporation meetings.
b. Send out minutes to the Executive Board and the Corporation
within two weeks after the meeting.
• Executive Board minutes should be mailed or emailed.
• General Membership and Corporation minutes should be
mailed, emailed, and/or posted on the website.
c. Issue notices for all meetings.
d. Publish a monthly newsletter.
e. Maintain a proper method of storage for the minutes and
committee reports.
f. Provide written correspondence for the corporation as directed by
the President and/or Band Director.
g. Maintain a record of attendance for all meetings.
h. Maintain membership contact information.
i. Ensure all notices are duly given in accordance with the provisions
of these By-Laws and as required by law.
j. Prepare corporation records for storage at expiration of term.
Section 7.5 The Treasurer shall
a. Collect and keep all monies of the Corporation in banks
designated by the Executive Board.
b. Maintain a regular book of accounts.
• Reviewed at the end of each fiscal year.
c. Submit a report of the review at the first meeting of the new fiscal
year.
d. Compile budget draft and approved budget.
e. Present a financial statement at every meeting of the Corporation
and at other times as requested.
f. Work with accountant for the preparation of all tax documents.
g. Turn over all Corporation property (including but not limited to,
documents, books, financial records, and money) that is in their
possession to the successor at the expiration of term.
Article VIII. Executive Board
Section 8.1 The Executive Board shall consist of the duly elected officers, the
chairperson of each standing committee, and the Band Director of the
Glasgow High School Band.
6
Section 8.2 Appointment of Chairpersons
a. The President appoints all chairpersons of standing committees
with the advice of the officers and the Band Director (reference
Section 7.2 d).
Section 8.3 Removal of Chairpersons
a. At any meeting of the Executive Board, a chairperson may be
removed from his or her position, with cause, by a simple majority
vote of the Executive Board members present.
b. A new chairperson may be appointed at the same meeting or
during the next Corporation meeting for the unexpired term of the
chairperson removed.
c. In the event there is a failure to appoint a chairperson to fill the
unexpired term, the President-Elect shall serve as interim
chairperson until a replacement can be appointed.
Section 8.4 The duties of the Executive Board shall be:
a. To meet monthly to determine, plan, and present to the
organization all proposed programs and activities.
b. To approve and / or recommend expenses per the policy and
procedure manual.
c. To approve officer and committee chair reports.
d. To have general supervision of the policies and activities of the
organization.
Section 8.5 A simple majority of the Executive Board will constitute a quorum.
Article IX. Committees
Section 9.1 All committee chairpersons
a. Submit an annual budget to the treasurer for compiling into the
Corporation’s yearly budget.
b. Submit a written report at each Executive Board meeting.
• Report must include expenses and income related to the
budget, any activities occurring in the past month, and any
projected expenses and income for the coming month.
c. Submit a year-end summary report.
d. See policy & procedure manual and job description binder for
additional information.
Section 9.2 All members of the Corporation are eligible to serve on the standing
committees.
Section 9.3 The standing committees of the corporation shall be:
a. Calling Committee
• Create a telephone tree
• Facilitate communication via the telephone tree
b. Chaperone Committee
7
• Provide adult supervision for student band events
• Maintain first-aid supplies and provide first-aid as needed
• Ensure copies of Medical Release forms for all students are
available at chaperoned student band events
c. Concessions Committee
• Operate concession stands during home sporting events &
other requested events
• Order and maintain inventory, supplies, and equipment for the
concession stands
d. Fund-raising Committee
• Organize and facilitate fund-raising activities, including the
appointment of sub-committee chairs
• Prepare written report for school board approval of fundraising
activities
e. Color Guard Committee
• Assist color guard instructor(s) with uniforms and equipment
• Facilitate communication with color guard parents
f. Historian Committee
• Create and maintain a scrapbook for the Glasgow High School
Band
• Photograph all band members at student band events
g. Publicity Committee
• Disseminate Glasgow “Scottie” Band Parent, Inc. information
to the community through all various forms of media available
h. Tailgate Committee
• Coordinate food, drink, and volunteers for marching band
contests
i. Transportation Committee
• Coordinate transportation for student band trips involving
buses and/or rig trailer
j. Uniform Committee
• Distribute and fit complete uniforms for each new band
member.
• Mend / repair and clean current uniforms
• Assist with uniform dressing
• Maintain inventory of uniforms and parts.
k. Web/Email Committee
• Design and maintain an informative website for Glasgow
“Scottie” Band Parents, Inc. and the Glasgow High School
Band
• Facilitate communication via email
l. Sponsorship Committee
• Duties to be determined.
m. Field Crew Committee
• To organize and facilitate getting props on and off of the field
within allotted time frame.
8
Article X. Finances
A member shall not incur a non-budgeted expense without review and recommendation
by the appropriate committee and the Executive Board.
Article XI. Property
All properties including, but not limited to equipment, supplies, musical instruments,
uniforms, computers, software and regalia, purchased by the Glasgow “Scottie” Band
Parents, Inc. for the exclusive use of the Glasgow High School Band shall become the
property of the Glasgow High School.
Article XII. Meetings
Section 12.1 The Annual Corporation Meeting shall be held the first Thursday in
March of each year at 7:00pm. Officers shall be elected for the next
fiscal year.
Section 12.2 The regular meetings of the Executive Board shall be held on the first
Thursday of each month from 6:00pm – 6:45pm.
Section 12.3 The regular meetings of the Corporation (General Membership
meetings) shall be held on the first Thursday of each month at
7:00pm. There may or may not be a meeting in June.
Section 12.4 General Membership, Annual, and Executive Board meetings’ dates
and times may be adjusted at the president’s discretion with due
notice to the membership and/or Executive Board.
Section 12.5 Special Corporation meetings may be called by the President and / or
the Director of the Band upon giving at least two days notice to all
membership.
Section 12.6 All meetings (Annual Corporation Meeting and each regular monthly
meeting) shall be given at least five days prior notice by mailing and /
or emailing the same notice to all members.
• Annual corporation meeting notice shall include agenda and
nominations of officers.
Section 12.7 Those members of the Corporation present at any meeting shall
constitute a quorum at any annual, regular, or special meeting of the
Corporation. All acts shall be approved by a vote of the majority of
the members present at any meeting unless otherwise provided for
within these by-laws or by law.
Section 12.8 All activities, programs, and projects of any kind of the Corporation
shall be subject to approval of the Glasgow Independent School
District Board of Education and the approval and supervision of the
Band Director.
9
Article XIII. Parliamentary Authority
Roberts Rules of Order shall govern all proceedings of this corporation unless otherwise
stated herein.
The President may appoint a Parliamentarian from the membership to rule on procedure
in the event the President-Elect is unable to fulfill this role.
Article XIV. Fiscal Year
The fiscal year of the organization shall run from June 1 through May 31.
Article XV. Dissolution
Upon the dissolution of the Glasgow “Scottie” Band Parents, Inc., and resolution of all
outstanding liabilities, this organization dedicates its assets, if any, to the Glasgow High
School.
Article XVI. Unenforceable Articles
Any article of these bylaws or portion thereof found to be illegal, unenforceable, or
contrary to existing Federal and/or Commonwealth of Kentucky laws, that solely that
particular article or provision shall be considered null, void and without standing and that
the remainder of the document shall survive and remain in force.
Article XVII. Suspension of Articles
Any article of these by-laws or portion thereof may be temporarily suspended only in the
event that following the by-laws puts the organization at risk or an emergency situation
occurs.
The motion to suspend shall include a beginning and ending date of suspension, the
specific article and/or section of the article, and the reason for proposal of suspension.
The motion must be approved by a two-thirds vote of the members present at a General
Membership or Special Corporation Meeting.
The motion and the results shall be reflected in the minutes of the Corporation.
Article XVIII. Amendment of By-Laws
Section 18.1 Every three years, the President shall appoint a committee of at least
three members to review the by-laws and make recommendations.
10
Section 18.2 Amendments to these by-laws will originate in the Executive Board.
Proposed amendments must be approved at the Executive Board
meeting following their presentation.
Section 18.3 Notification of amendments or revisions of the by-laws shall be
provided to the general membership at least one week prior to a
meeting of the general membership.
Section 18.4 A quorum, as defined in Article XII, Section 12.7 shall be required for
ratification of amendments or revisions proposed by the Executive
Board.
• Voting on amendments shall be through ballots.
• Tellers shall be appointed by the President to serve and tally the
ballots.
• An affirmative vote of two-thirds of all ballots cast shall be
necessary for the adoption of any amendments.
Section 18.5 Amendments adopted shall take effect immediately upon adoption.
The officers of the Glasgow “Scottie” Band Parents, Inc. have reviewed these by-laws
and authorize that they have been approved on
_____________________________________.
____________________________________ Band Director
____________________________________ President
____________________________________ President-Elect
____________________________________ Secretary
____________________________________ Treasurer
(Glasgow High School, Glasgow, Kentucky)
A Non-Profit Corporation
BY-LAWS
Amended July 14th, 2008
Article I. Name
This organization shall be known as the Glasgow “Scottie” Band Parents, Inc., located at
1601 Columbia Avenue, Glasgow, KY 42141, which is a 501C (3) non-profit
organization.
Article II. Objectives
The objectives of the Glasgow “Scottie” Band Parents, Inc. are as follows:
a) To lend all possible support, including, but not limited to, moral and financial
support, to the Glasgow High School Band Program.
b) To continually maintain an enthusiastic interest in the various phases of the
Glasgow High School Band Program with the students, parents, and the
community.
c) To lead fundraisers and solicit other forms of funds for the purpose of
enabling the band to operate effectively and efficiently.
d) To cooperate with the Director of the Glasgow High School Band Program, or
any program sponsored by the Glasgow “Scottie” Band Parents, Inc., and the
school administrators to promote the highest possible ideals in music
education.
Article III. Articles of Organization
The organization exists as an incorporated association of its members. The Articles of
Organization comprise these By-Laws and amendments and those documented on file
with the Kentucky Secretary of State’s office.
Article IV. Membership
Parents and / or guardians of students in the Band are voting members.
Any person who is interested in the objectives of the Glasgow “Scottie” Band Parents,
Inc. may become an associate which entitles him or her to participate in meetings and
other functions of the Corporation. An associate is a non-voting member, cannot hold an
office, or be a member of the Executive Board.
2
Article V. Officers
Section 5.1 The offices of this Corporation shall consist of a President, President-
Elect, Secretary, and Treasurer. Each office may be held by a
husband and wife as a team, or by co-officers as a team, or by an
individual. When a vote is required, only one vote per office is
allowed.
5.1.1 When an office is held by either Husband and Wife or Co-Officer
teams, if one party vacates office due to death, resignation or
removal per article 6.6, then the office is considered to be vacant.
The remaining team member may be nominated for the vacant
office per article 6.6 if they wish to seek or accept the nomination
Section 5.2 The term of office is one (1) year. Officers assume duties at the
Annual Awards Banquet and General Membership Meeting.
a. The President and President-Elect may not serve more than one
(1) consecutive full term.
• In the event the President-Elect assumes the office of
President and the President-Elect position remains vacant, the
President is eligible for re-election the following year.
b. Secretary and Treasurer may serve two (2) consecutive years in
the same office.
Section 5.3 Any officer is eligible to serve as a standing committee chair. In the
event an officer serves in more than one position, he or she is entitled to
only one vote.
Section 5.4 The Band Director(s) is not eligible to hold an office.
Article VI. Election of Officers
Section 6.1 Nominating Committee
a. No later than the December meeting, the President shall appoint a
Nominating Committee consisting of seven (7) members, all of
whom are participating members and will be eligible for
membership the following year.
b. No more than two (2) members of the current Executive Board
may serve on the Nominating Committee.
c. The seven (7) members shall include two (2) active members from
each class (freshman, sophomore, junior) and the Band Director
as an advisor.
d. The President appoints a member of the Nominating Committee
as chairperson.
Section 6.2 Slate of Officers
a. The Nominating Committee shall select at least one (1) candidate
for each office.
b. The Nominating Committee shall report their nominations at the
February Meeting of the Membership.
3
• Any additional nominations will be taken for any office from the
floor. Candidate must be present to accept the nomination.
c. Prior consent must be obtained from any candidate before his or
her name may be placed in nomination.
d. The Secretary shall notify the general membership of the
proposed slate of officers in the February newsletter.
Section 6.3 Election of Officers
a. Elections shall be held at the Annual Corporation Meeting (see
Section 12.1).
b. For offices with more than one nominee, elections shall be by
secret ballot prepared by the Nominating Committee.
• For offices with only one nominee, the election may be
conducted by voice vote or show of hands.
c. Tellers shall be appointed by the President to gather and count
ballots.
• When counting is completed, the tellers return a signed
summary to the President who announces the results.
• Ballots shall be retained by the current secretary for 14 days
after the election.
• Ballots may be viewed by any voting member.
d. The candidate who receives a majority of the votes shall be
declared the winner.
• Newly elected officers for the next year shall serve on the
Executive Board with the current officer in an ex-officio
capacity until the Annual Awards Banquet and General
Membership Meeting.
Section 6.4 Installation of Officers
a. Installation of all new officers shall be conducted at the annual
Awards Banquet and General Membership Meeting.
b. The President shall turn the gavel over to the new President – this
action signifies the installation of the new officers.
Section 6.5 Removal of Officers
a. At any meeting of regular members called expressly for the
purpose of removal, any officer may be removed, with cause, by a
vote of simple majority of the members present. (See Section
12.7)
b. A new officer may be elected at the same meeting for the
unexpired term of the officer removed.
c. Failure to elect an officer to fill the unexpired term shall create a
vacancy in the office.
Section 6.6 Vacancies
a. The Executive Board nominates candidates for the vacant
office(s). An election will be held at the next General Membership
or Special Corporation meeting.
b. An officer elected to fill a vacancy shall be elected for the
unexpired term of his or her predecessor.
4
c. A vacancy shall be deemed to exist:
• By reason of death
• Resignation
• Removal of an officer as provided for in Section 6.5
Article VII. Duties of Officers
Section 7.1 General
a. All officers shall be bonded for an amount to be determined by the
Executive Board.
b. All officers shall submit a written report before each Executive
Board Meeting, the deadline will be as indicated by the president,
and will then the report will be presented at each General
Membership meeting. Officer report requirements shall be the
same as the standing committee chair requirements (see Section
9.1).
Section 7.2 The President shall
a. Preside at all General Membership and Executive Board meetings
of the Glasgow “Scottie” Band Parents, Inc.
b. Report to the general membership any action taken by the
Executive Board.
c. Call special meetings, in conjunction with the band director(s), of
the Corporation and the Executive Board.
d. Appoint all Committee Chairs within one month of election with the
advice of the newly elected officers and the Band Director.
e. Be an ex-officio member of all committees except the Nominating
Committee.
f. Consult with the Band Director and school administrators on all
needs of the band program.
g. Work with the Band Director(s) and the Principal throughout the
year.
h. Manage relationships between Glasgow “Scottie” Band Parents,
Inc. and the band director, the school, and other external parties.
i. Represent or appoint someone to represent the Corporation at all
external meetings as necessary.
j. Coordinate the work of the officers and committees in order to
fulfill the Objectives of the Corporation.
k. Coordinate the budget committee and meetings.
• The budget should be presented and approved at the Annual
Awards Banquet and General Membership.
• The committee should consist of the current Executive Board
and the newly elected/appointed Executive Board (see Section
8.1).
l. Coordinate band parent sponsored activities during band camp.
m. Secure FBI background checks on any adult that will have direct
student contact.
5
Section 7.3 The President-Elect shall
a. Perform all duties of the President should the President be absent.
b. Assist in carrying out the Objectives of the Corporation.
c. Serve as the Fundraising Co-Chair.
d. Serve as the chairperson for any competitions hosted by the
Corporation.
e. Serve as the Parliamentarian at all Corporation meetings.
f. Other duties as directed by the President.
Section 7.4 The Secretary shall
a. Record minutes of the Executive Board, General Membership,
and Corporation meetings.
b. Send out minutes to the Executive Board and the Corporation
within two weeks after the meeting.
• Executive Board minutes should be mailed or emailed.
• General Membership and Corporation minutes should be
mailed, emailed, and/or posted on the website.
c. Issue notices for all meetings.
d. Publish a monthly newsletter.
e. Maintain a proper method of storage for the minutes and
committee reports.
f. Provide written correspondence for the corporation as directed by
the President and/or Band Director.
g. Maintain a record of attendance for all meetings.
h. Maintain membership contact information.
i. Ensure all notices are duly given in accordance with the provisions
of these By-Laws and as required by law.
j. Prepare corporation records for storage at expiration of term.
Section 7.5 The Treasurer shall
a. Collect and keep all monies of the Corporation in banks
designated by the Executive Board.
b. Maintain a regular book of accounts.
• Reviewed at the end of each fiscal year.
c. Submit a report of the review at the first meeting of the new fiscal
year.
d. Compile budget draft and approved budget.
e. Present a financial statement at every meeting of the Corporation
and at other times as requested.
f. Work with accountant for the preparation of all tax documents.
g. Turn over all Corporation property (including but not limited to,
documents, books, financial records, and money) that is in their
possession to the successor at the expiration of term.
Article VIII. Executive Board
Section 8.1 The Executive Board shall consist of the duly elected officers, the
chairperson of each standing committee, and the Band Director of the
Glasgow High School Band.
6
Section 8.2 Appointment of Chairpersons
a. The President appoints all chairpersons of standing committees
with the advice of the officers and the Band Director (reference
Section 7.2 d).
Section 8.3 Removal of Chairpersons
a. At any meeting of the Executive Board, a chairperson may be
removed from his or her position, with cause, by a simple majority
vote of the Executive Board members present.
b. A new chairperson may be appointed at the same meeting or
during the next Corporation meeting for the unexpired term of the
chairperson removed.
c. In the event there is a failure to appoint a chairperson to fill the
unexpired term, the President-Elect shall serve as interim
chairperson until a replacement can be appointed.
Section 8.4 The duties of the Executive Board shall be:
a. To meet monthly to determine, plan, and present to the
organization all proposed programs and activities.
b. To approve and / or recommend expenses per the policy and
procedure manual.
c. To approve officer and committee chair reports.
d. To have general supervision of the policies and activities of the
organization.
Section 8.5 A simple majority of the Executive Board will constitute a quorum.
Article IX. Committees
Section 9.1 All committee chairpersons
a. Submit an annual budget to the treasurer for compiling into the
Corporation’s yearly budget.
b. Submit a written report at each Executive Board meeting.
• Report must include expenses and income related to the
budget, any activities occurring in the past month, and any
projected expenses and income for the coming month.
c. Submit a year-end summary report.
d. See policy & procedure manual and job description binder for
additional information.
Section 9.2 All members of the Corporation are eligible to serve on the standing
committees.
Section 9.3 The standing committees of the corporation shall be:
a. Calling Committee
• Create a telephone tree
• Facilitate communication via the telephone tree
b. Chaperone Committee
7
• Provide adult supervision for student band events
• Maintain first-aid supplies and provide first-aid as needed
• Ensure copies of Medical Release forms for all students are
available at chaperoned student band events
c. Concessions Committee
• Operate concession stands during home sporting events &
other requested events
• Order and maintain inventory, supplies, and equipment for the
concession stands
d. Fund-raising Committee
• Organize and facilitate fund-raising activities, including the
appointment of sub-committee chairs
• Prepare written report for school board approval of fundraising
activities
e. Color Guard Committee
• Assist color guard instructor(s) with uniforms and equipment
• Facilitate communication with color guard parents
f. Historian Committee
• Create and maintain a scrapbook for the Glasgow High School
Band
• Photograph all band members at student band events
g. Publicity Committee
• Disseminate Glasgow “Scottie” Band Parent, Inc. information
to the community through all various forms of media available
h. Tailgate Committee
• Coordinate food, drink, and volunteers for marching band
contests
i. Transportation Committee
• Coordinate transportation for student band trips involving
buses and/or rig trailer
j. Uniform Committee
• Distribute and fit complete uniforms for each new band
member.
• Mend / repair and clean current uniforms
• Assist with uniform dressing
• Maintain inventory of uniforms and parts.
k. Web/Email Committee
• Design and maintain an informative website for Glasgow
“Scottie” Band Parents, Inc. and the Glasgow High School
Band
• Facilitate communication via email
l. Sponsorship Committee
• Duties to be determined.
m. Field Crew Committee
• To organize and facilitate getting props on and off of the field
within allotted time frame.
8
Article X. Finances
A member shall not incur a non-budgeted expense without review and recommendation
by the appropriate committee and the Executive Board.
Article XI. Property
All properties including, but not limited to equipment, supplies, musical instruments,
uniforms, computers, software and regalia, purchased by the Glasgow “Scottie” Band
Parents, Inc. for the exclusive use of the Glasgow High School Band shall become the
property of the Glasgow High School.
Article XII. Meetings
Section 12.1 The Annual Corporation Meeting shall be held the first Thursday in
March of each year at 7:00pm. Officers shall be elected for the next
fiscal year.
Section 12.2 The regular meetings of the Executive Board shall be held on the first
Thursday of each month from 6:00pm – 6:45pm.
Section 12.3 The regular meetings of the Corporation (General Membership
meetings) shall be held on the first Thursday of each month at
7:00pm. There may or may not be a meeting in June.
Section 12.4 General Membership, Annual, and Executive Board meetings’ dates
and times may be adjusted at the president’s discretion with due
notice to the membership and/or Executive Board.
Section 12.5 Special Corporation meetings may be called by the President and / or
the Director of the Band upon giving at least two days notice to all
membership.
Section 12.6 All meetings (Annual Corporation Meeting and each regular monthly
meeting) shall be given at least five days prior notice by mailing and /
or emailing the same notice to all members.
• Annual corporation meeting notice shall include agenda and
nominations of officers.
Section 12.7 Those members of the Corporation present at any meeting shall
constitute a quorum at any annual, regular, or special meeting of the
Corporation. All acts shall be approved by a vote of the majority of
the members present at any meeting unless otherwise provided for
within these by-laws or by law.
Section 12.8 All activities, programs, and projects of any kind of the Corporation
shall be subject to approval of the Glasgow Independent School
District Board of Education and the approval and supervision of the
Band Director.
9
Article XIII. Parliamentary Authority
Roberts Rules of Order shall govern all proceedings of this corporation unless otherwise
stated herein.
The President may appoint a Parliamentarian from the membership to rule on procedure
in the event the President-Elect is unable to fulfill this role.
Article XIV. Fiscal Year
The fiscal year of the organization shall run from June 1 through May 31.
Article XV. Dissolution
Upon the dissolution of the Glasgow “Scottie” Band Parents, Inc., and resolution of all
outstanding liabilities, this organization dedicates its assets, if any, to the Glasgow High
School.
Article XVI. Unenforceable Articles
Any article of these bylaws or portion thereof found to be illegal, unenforceable, or
contrary to existing Federal and/or Commonwealth of Kentucky laws, that solely that
particular article or provision shall be considered null, void and without standing and that
the remainder of the document shall survive and remain in force.
Article XVII. Suspension of Articles
Any article of these by-laws or portion thereof may be temporarily suspended only in the
event that following the by-laws puts the organization at risk or an emergency situation
occurs.
The motion to suspend shall include a beginning and ending date of suspension, the
specific article and/or section of the article, and the reason for proposal of suspension.
The motion must be approved by a two-thirds vote of the members present at a General
Membership or Special Corporation Meeting.
The motion and the results shall be reflected in the minutes of the Corporation.
Article XVIII. Amendment of By-Laws
Section 18.1 Every three years, the President shall appoint a committee of at least
three members to review the by-laws and make recommendations.
10
Section 18.2 Amendments to these by-laws will originate in the Executive Board.
Proposed amendments must be approved at the Executive Board
meeting following their presentation.
Section 18.3 Notification of amendments or revisions of the by-laws shall be
provided to the general membership at least one week prior to a
meeting of the general membership.
Section 18.4 A quorum, as defined in Article XII, Section 12.7 shall be required for
ratification of amendments or revisions proposed by the Executive
Board.
• Voting on amendments shall be through ballots.
• Tellers shall be appointed by the President to serve and tally the
ballots.
• An affirmative vote of two-thirds of all ballots cast shall be
necessary for the adoption of any amendments.
Section 18.5 Amendments adopted shall take effect immediately upon adoption.
The officers of the Glasgow “Scottie” Band Parents, Inc. have reviewed these by-laws
and authorize that they have been approved on
_____________________________________.
____________________________________ Band Director
____________________________________ President
____________________________________ President-Elect
____________________________________ Secretary
____________________________________ Treasurer
Tuesday, June 23, 2009
It is going to be a GREAT year!
If you would like to receive email updates regarding the GLASGOW SCOTTIE BAND, but you did not get this information in your in-box... please send your email address to kiltcorner@yahoo.com and I will add you to our contact list.
GREETING SCOTTIE BAND PARENTS AND SUPPORTERS!
IT IS GOING TO BE AN EXCITING YEAR!!
First I want to welcome all the new parents!! My name is Pat Fisher and I will be sending email reminders to you throughout the next year. I will do everything that I can to help you stay "in-the-loop" with all of the bands activities. I will also let you know when we need your help. I started doing this when I had two sons in the band who rarely passed along information and I realized that this is a problem for many people. I also find that it is much easier to keep up with information in my email, rather than a piece of paper that can get lost or thrown away at home. Please, feel free to contact me anytime you have a question.
I have a couple of reminders:
The remaining fee's are due on July 24th. If you paid the required initial deposit, the remaining balance is $150. If you have questions you can contact our treasurer, David Steinhaus. steinhaus747@yahoo.com
The deadline for ordering the band pictures that were taken at the end of the last school year is July 1st. Wilderness Studio's is donating 15% of all sales back to the band. You may contact Martha Murphy if you have any questions.
picturelady71@yahoo.com
I don't have all of the dates on our website calendar yet but I will very soon.
GREETING SCOTTIE BAND PARENTS AND SUPPORTERS!
IT IS GOING TO BE AN EXCITING YEAR!!
First I want to welcome all the new parents!! My name is Pat Fisher and I will be sending email reminders to you throughout the next year. I will do everything that I can to help you stay "in-the-loop" with all of the bands activities. I will also let you know when we need your help. I started doing this when I had two sons in the band who rarely passed along information and I realized that this is a problem for many people. I also find that it is much easier to keep up with information in my email, rather than a piece of paper that can get lost or thrown away at home. Please, feel free to contact me anytime you have a question.
I have a couple of reminders:
The remaining fee's are due on July 24th. If you paid the required initial deposit, the remaining balance is $150. If you have questions you can contact our treasurer, David Steinhaus. steinhaus747@yahoo.com
The deadline for ordering the band pictures that were taken at the end of the last school year is July 1st. Wilderness Studio's is donating 15% of all sales back to the band. You may contact Martha Murphy if you have any questions.
picturelady71@yahoo.com
I don't have all of the dates on our website calendar yet but I will very soon.
Saturday, June 13, 2009
Thursday, June 11, 2009
Wednesday, June 10, 2009
Wednesday update
Got a little needed rest and relaxation at the hotel last night. Fun and photos at the beach, then a catered BBQ. Everyone is having fun!
Tuesday, June 9, 2009
Tuesday morning update
Had a looong fun day Monday.
Got much needed rest last night.
Great breakfast Tuesday morning at Rainforest Cafe.
Headed out for more fun at Disney's Animal Kingdom!
Check the Kiltcorner Calendar for itinerary details.
Got much needed rest last night.
Great breakfast Tuesday morning at Rainforest Cafe.
Headed out for more fun at Disney's Animal Kingdom!
Check the Kiltcorner Calendar for itinerary details.
Subscribe to:
Posts (Atom)